Accounts Payable Administrator

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Summary

Looking for an Accounts Payable Administrator to join our team.


Company Information:

Prominent Hedge Fund


Job Description:

Accounts Payable Duties:

  • Review employee expense reports for accuracy and compliance with firm policies
  • Process employee expense reports and prepare upload files 
  • Enter invoices into accounting software and banking system
  • Review invoices and vendor statements for accuracy; reconcile outstanding and past due balances
  • Monitor recurring invoices to ensure payments are made in a timely manner
  • Prepare transactions to be posted to the firm’s general ledger 
  • Allocate expenses on the company, department, and fund level
  • Reconcile monthly expense reports to the corporate credit card statement
  • Maintain petty cash and foreign currency

Administrative Duties:

  • Maintain vendor and employee information stored in the expense reporting system 
  • Manage expense report process to ensure all reports are completed by the due date
  • Work directly with credit card vendor to handle ad hoc corporate card requests
  • Act as primary contact with expense management services provider

Requirements / Qualifications:
  • 1-3 years of experience handling accounts payable/bookkeeping duties
  • Attention to detail and ability to organize priorities
  • Identify and resolve issues, escalating when appropriate
  • Ability to identify and improve procedural inefficiencies
  • Strong excel skills required
  • Experience with Concur preferred
  • Strong level of maturity and confidentiality
  • Good communication and interpersonal skills

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