Summary
We are a leading asset management firm based in New York City, known for our commitment to excellence and innovation in investment strategies. Our dynamic and collaborative environment fosters professional growth and development. We are currently seeking a talented and versatile Floater Executive Assistant to join our team.
Company Information:
Top Asset Management firm.
Job Description:
As a Floater Executive Assistant, you will provide high-level administrative support to various executives and teams across the firm. This role requires a proactive and adaptable individual who can seamlessly transition between different departments and priorities, ensuring that all administrative functions run smoothly. The ideal candidate will possess exceptional organizational skills, a strong attention to detail, and the ability to thrive in a fast-paced environment.
Key Responsibilities:
- Administrative Support: Provide comprehensive administrative support to executives, including calendar management, travel arrangements, meeting coordination, and expense reporting.
- Cross-Departmental Assistance: Float between different departments as needed, offering administrative support and ensuring seamless operations across the firm.
- Communication Management: Act as a liaison between executives, internal teams, and external clients. Handle incoming communications with professionalism and discretion.
- Document Preparation: Prepare and edit correspondence, presentations, reports, and other documents. Ensure all materials are accurate and well-organized.
- Project Coordination: Assist with various projects and initiatives, providing organizational support and ensuring deadlines are met.
- Office Management: Help maintain a professional and efficient office environment, including managing supplies, equipment, and facilities.
- Confidentiality: Handle sensitive information with the utmost confidentiality and integrity.
Requirements / Qualifications:
Qualifications:
- Bachelor’s degree or equivalent experience.
- 3-5 years of experience as an executive assistant or in a similar role, preferably in a financial services or asset management environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Strong attention to detail and accuracy.
- Ability to work independently and collaboratively in a team-oriented environment.
- High degree of professionalism and discretion in dealing with confidential information.
Benefits:
- Competitive salary range of $90,000 – $115,000, commensurate with experience.
- Overtime pay and performance-based bonuses.
- Comprehensive benefits package, including health insurance, retirement plans, and paid time off.
- Opportunities for professional development and career advancement.
- A dynamic and inclusive workplace culture.
