Summary
The Receptionist will be responsible for managing the front desk and ensuring that the office runs smoothly and efficiently. This role requires an individual with excellent communication skills, a professional demeanor, and the ability to handle multiple tasks at once. The ideal candidate will thrive in a corporate environment and contribute to the firm’s positive and welcoming atmosphere.
Company Information:
A global alternative asset manager.
Job Description:
- Greet and assist visitors, clients, and staff in a professional and friendly manner.
- Answer and direct phone calls to appropriate staff members, taking messages as necessary.
- Manage office traffic, including visitor sign-ins, badges, and ensuring compliance with office security protocols.
- Coordinate conference room bookings and ensure meeting spaces are properly set up.
- Handle incoming and outgoing mail and deliveries, including sorting and distributing packages.
- Maintain and manage office supplies, ensuring all areas are stocked and organized.
- Assist with scheduling appointments and meetings for executives and team members as needed.
- Support office administration by managing general office tasks, including filing, scanning, and organizing documents.
- Coordinate travel arrangements and accommodations for staff when necessary.
- Assist with organizing firm events, meetings, and other office functions.
- Provide general administrative support to various departments as needed.
- Maintain a clean and professional appearance of the reception area and common spaces.
- Ensure that the office environment is welcoming, efficient, and conducive to productivity.
Requirements / Qualifications:
- 1-2 years of experience in a receptionist or front desk role, ideally in a corporate or professional services environment.
- Excellent communication and interpersonal skills, with the ability to interact effectively with senior executives, clients, and visitors.
- Strong organizational and multitasking skills with the ability to handle multiple priorities at once.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Professional demeanor with a polished appearance and the ability to represent the firm in a positive light.
- Strong attention to detail and problem-solving skills.
- Ability to work independently and as part of a team, managing tasks and time efficiently.
- A proactive and flexible attitude toward work and office needs.
- Experience with office management tools and scheduling software is a plus.
- High school diploma or equivalent; additional education or certifications are a plus.
