Summary
We are seeking a highly organized and proactive Team Administrative Assistant to support our Real Estate Team. This person will be a primary point person for all things calendar/travel/expenses.
Company Information:
Desirable Asset Management firm with over $100B in AUM
Job Description:
- Executive Support: Provide comprehensive administrative support to Senior Managing Directors (SMDs) and senior team members, including calendar management, travel arrangements, and meeting coordination.
- Team Coordination: Assist in coordinating activities and communications across the Real Estate team, ensuring alignment with overall business objectives.
- Meeting Preparation: Prepare agendas, documents, and presentations for meetings. Take detailed meeting minutes and follow up on action items as needed.
- Travel Management: Arrange and coordinate complex domestic and international travel itineraries, including booking flights, accommodations, and ground transportation.
- Expense Management: Manage and process expense reports for SMDs and senior team members, ensuring compliance with company policies.
- Event Planning: Organize team events, offsites, and other corporate functions, ensuring all logistics are handled efficiently.
- Communication Management: Act as a point of contact for internal and external communications, ensuring timely and accurate information flow.
- Ad-hoc Projects: Take on special projects as assigned, demonstrating flexibility and the ability to work independently.
Requirements / Qualifications:
Experience:
- Proven experience as an Executive Assistant or in a similar administrative role within the financial services industry.
- Experience supporting senior executives, including managing complex schedules and sensitive information.
Skills:
- Exceptional organizational and multitasking abilities.
- Strong attention to detail and accuracy.
- Excellent verbal and written communication skills.
- Proficiency with Microsoft Office Suite (e.g., Excel, PowerPoint, Outlook).
- Ability to work in a fast-paced environment and handle multiple priorities with professionalism and efficiency.
Personal Attributes:
- Discreet, with a strong sense of confidentiality.
- Proactive and able to anticipate the needs of senior executives.
- Collaborative team player with a positive attitude.
