Our client is seeking an Administrative Assistant in Hawthorne, NY. This is primarily a receptionist/front-desk position responsible for greeting visitors, answering phones, monitoring participant arrivals/departures, assisting with attendance and data entry, accepting deliveries, and providing general administrative support. Excellent opportunity for an entry-level candidate with strong communication and organizational skills.
Responsibilities:
- Oversee reception/front-desk area.
- Greet visitors and maintain visitor sign-in book.
- Answer and direct incoming phone calls.
- Help manage participant arrivals and departures.
- Review daily Day Habilitation attendance and follow up with Program Managers.
- Ensure appropriate supervision is available in reception.
- Accept orders and deliveries.
- Forward Day Habilitation reports to the daily Rounds Committee.
- Enter maintenance-related issues into FIIX as requested.
- Assist with data entry and review.
- Attend required training and maintain compliance.
- Follow health, safety, and regulatory guidelines.
- Provide additional administrative support as assigned.
Requirements:
- High School Diploma or GED required.
- Approximately 1 year of administrative/office experience preferred, but client is flexible for strong entry-level candidates.
- Microsoft Office proficiency.
- Strong keyboard/computer skills.
- Excellent written and verbal communication.
- Strong interpersonal/customer service skills.
- Ability to multitask and adjust to changing priorities.
- Ability to handle sensitive information confidentially.
- Comfortable working in a reception/front-desk environment.
Pay Rate: $19.25 – $23/hrÂ
