Job Description: Professional Assistant – Commercial Litigation
Overview
Our clients Los Angeles office seeks a Professional Assistant to support attorneys in the Commercial Litigation group, ensuring the highest standard of service for both internal and external clients. This position requires a proactive professional who can balance multiple priorities, maintain confidentiality, and consistently deliver accurate, timely work. The role requires a polished demeanor, attention to detail, and the ability to foster collaboration while minimizing disruption in a fast-paced legal environment.
This role follows a hybrid working model. Candidates must live within commuting distance of Century City and be available to work onsite three days per week (or more, as needed). The position reports directly to the Office Administrator.
Key Responsibilities
Create, edit, format, and proofread legal documents with precision.
Prepare legal filings, including e-Filing and PACER submissions.
Communicate on behalf of attorneys utilizing firm technology platforms.
Coordinate new client matter requests, conflict checks, and retainer agreements.
Review, edit, and process client billing arrangements and proformas.
Manage and track new client/matter information.
Collaborate with the Marketing Department to prepare and edit client pitches.
Maintain InterAction and/or Extranet data.
Organize and maintain both electronic and paper files according to firm standards.
Manage attorney calendars and coordinate travel arrangements.
Process attorney expenses in Chrome River.
Schedule and coordinate conference calls and client meetings.
Provide additional support and responsibilities as assigned.
Work extended hours when necessary to meet business needs.
Note: The above responsibilities reflect the general scope of the role but may be adjusted at the firm’s discretion.
Qualifications and Skills
Minimum of 5 years as a legal secretary or assistant in a law firm environment, with strong commercial litigation background.
Associate’s degree preferred; Notary Public certification is a plus.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams), Chrome River, InterAction, Carpe Diem, and web-based conferencing tools.
Strong verbal and written communication skills, with the ability to draft correspondence and build positive professional relationships.
Skilled in managing multiple tasks, prioritizing workload, and meeting deadlines in a high-pressure environment.
Exceptional accuracy in proofreading and document preparation.
Strong critical thinking, decision-making, and troubleshooting skills.
Ability to maintain confidentiality, exercise integrity, and operate with a high degree of discretion.
Team-oriented mindset with the ability to contribute effectively across all levels of the firm.
