Document Services Specialist
We are seeking an experienced Document Services Specialist to support attorneys and staff with the preparation and processing of legal documents. The ideal candidate will have strong technical expertise, attention to detail, and the ability to thrive in a fast-paced environment while maintaining confidentiality and professionalism.
Key Responsibilities
Draft, edit, and produce standard legal documents in a timely and accurate manner.
Apply styles and formatting according to firm, client, or jurisdictional standards.
Convert documents across applications and ensure proper formatting.
Perform document comparisons (redlines or blacklines) using industry-standard tools.
Revise spreadsheets, charts, and presentations using standard business applications.
Utilize legal-specific features such as Tables of Authorities, Cross-Referencing, and Indexing.
Collaborate one-on-one with attorneys and other staff as needed.
Communicate project status and updates effectively with team members and clients.
Use digital tools to support remote collaboration and workflow efficiency.
Provide document production support for closings, filings, and after-hours projects when required.
Record job activity using the firm’s job tracking software.
Participate in required training to maintain continuing education credits.
Remain flexible to work overtime or additional hours as needed.
Perform additional responsibilities as assigned by management.
Qualifications
Minimum of 2 years’ experience as a document services specialist in a law firm or corporate environment.
Advanced proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint); experience with legal-specific software preferred.
Graphic design experience is a plus.
Strong ability to prioritize and adapt quickly in a high-pressure, deadline-driven environment.
Excellent client service skills with attorneys, staff, and clients.
Familiarity with legal terminology and procedures.
Proven ability to handle sensitive and confidential materials with discretion.
Strong proofreading and editing skills with a focus on accuracy.
Commitment to ongoing skill development and training.
Proficiency in operating office equipment such as copiers, printers, scanners, and transcription tools.
Exceptional attention to detail, strong written and oral communication skills.
Strong interpersonal skills with the ability to work both independently and collaboratively.
Education
High School Diploma or GED required.
Bachelor’s degree preferred.
Compensation
Estimated salary range: $84,500 – $90,000.
Final compensation is based on experience, skills, and qualifications.
