Summary
Our client prides themselves on fostering a dynamic and inclusive work environment where innovation thrives. We are seeking a highly motivated Executive Assistant to join our team and support our CIO in driving our strategic initiatives.
Company Information:
A multi-billion-dollar asset management firm.
Job Description:
Administrative Support:
- Manage the executive’s calendar, schedule meetings, and prioritize appointments to ensure efficient time management.
- Prepare and organize materials for meetings, including agendas, presentations, and reports.
- Handle incoming communications, including phone calls, emails, and messages, ensuring timely and appropriate responses.
- Travel Coordination:
- Plan and coordinate complex travel itineraries, including flights, accommodations, and ground transportation, with attention to cost-effectiveness and time efficiency.
- Anticipate travel needs and manage travel-related documentation and expenses.
- Project Management:
- Assist with ad hoc projects and initiatives as assigned by the C-Suite Executive, ensuring timely completion and alignment with organizational goals.
- Conduct research and prepare briefs on relevant topics to support decision-making processes.
- Relationship Management:
- Serve as a liaison between the executive and internal/external stakeholders, building and maintaining strong relationships.
- Coordinate and facilitate communication across departments to ensure smooth operations.
- Confidentiality & Discretion:
- Handle sensitive information with utmost confidentiality and professionalism.
- Exercise sound judgment in managing competing priorities and maintaining the executive’s focus on strategic objectives.
Requirements / Qualifications:
- Bachelor’s degree or equivalent experience preferred.
- 7+ years of experience supporting C-Suite executives or senior management in a fast-paced environment.
- Proven track record of managing complex calendars and travel logistics.
- Strong organizational and time-management skills with the ability to multitask effectively.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
- Demonstrated ability to work independently and collaboratively as part of a team.
- High level of integrity and professionalism, with a proactive and positive attitude.
