Summary
We are seeking an experienced Administrative Assistant with a background in Asset Management to join our dynamic team. This role is ideal for individuals who thrive in a fast-paced environment, possess exceptional organizational skills, and have a keen eye for detail. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of our asset management team, ensuring efficiency and effectiveness in all administrative tasks.
Company Information:
Asset Management company with over $80B AUM
- Competitive base salary with performance-based bonus structure.
- Comprehensive health, dental, and vision insurance plans.
- Retirement savings plan with employer matching.
- Flexible work arrangements, including hybrid remote/in-office options.
- Professional development opportunities and ongoing training.
- Vibrant company culture with a focus on collaboration and innovation.
Job Description:
- Provide comprehensive administrative support to team of Partners, MD’s, VP’s, analysts/associates, including scheduling meetings, booking travel, managing calendars, and handling correspondence.
- Serve as the primary point of contact for client inquiries and requests, demonstrating professionalism and excellent communication skills in all interactions.
- Maintain accurate and organized electronic and physical filing systems, ensuring easy retrieval of documents as needed.
- Assist with various financial administrative tasks, such as processing expense reports, tracking budgets, and coordinating payments.
- Coordinate logistics for internal and external meetings, including room bookings, audiovisual setup, and catering arrangements.
- Arrange travel accommodations for team members, including flights, hotels, and transportation, while adhering to company travel policies.
- Assist in preparing reports and presentations, compiling data, and conducting research as required by the asset management team.
Requirements / Qualifications:
- Bachelor’s degree required
- Minimum of 1 year of experience in administrative roles within Asset Management is required
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent communication and interpersonal skills, with a professional demeanor.
- Detail-oriented with a high level of accuracy in all work.
- Ability to maintain confidentiality and handle sensitive information with discretion.
