Administrative Assistant

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We are seeking an experienced Administrative Assistant with a background in Asset Management to join our dynamic team. This role is ideal for individuals who thrive in a fast-paced environment, possess exceptional organizational skills, and have a keen eye for detail. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of our asset management team, ensuring efficiency and effectiveness in all administrative tasks.

Company Information:

Asset Management company with over $80B AUM

  • Competitive base salary with performance-based bonus structure.
  • Comprehensive health, dental, and vision insurance plans.
  • Retirement savings plan with employer matching.
  • Flexible work arrangements, including hybrid remote/in-office options.
  • Professional development opportunities and ongoing training.
  • Vibrant company culture with a focus on collaboration and innovation.


Job Description:
  • Provide comprehensive administrative support to team of Partners, MD’s, VP’s, analysts/associates, including scheduling meetings, booking travel, managing calendars, and handling correspondence.
  • Serve as the primary point of contact for client inquiries and requests, demonstrating professionalism and excellent communication skills in all interactions.
  • Maintain accurate and organized electronic and physical filing systems, ensuring easy retrieval of documents as needed.
  •  Assist with various financial administrative tasks, such as processing expense reports, tracking budgets, and coordinating payments.
  • Coordinate logistics for internal and external meetings, including room bookings, audiovisual setup, and catering arrangements.
  •  Arrange travel accommodations for team members, including flights, hotels, and transportation, while adhering to company travel policies.
  • Assist in preparing reports and presentations, compiling data, and conducting research as required by the asset management team.

Requirements / Qualifications:
  • Bachelor’s degree required
  • Minimum of 1 year of experience in administrative roles within Asset Management is required
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Strong organizational and time management skills, with the ability to prioritize tasks effectively.
  • Excellent communication and interpersonal skills, with a professional demeanor.
  • Detail-oriented with a high level of accuracy in all work.
  • Ability to maintain confidentiality and handle sensitive information with discretion.

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