Summary
This position is within the Accounts Payable team as one of the 4 team members. Responsibilities in this position can change from time to time and the individual will be given ad hoc projects.
Company Information:
Global private equity firm.
Job Description:
- Reviewing and coding of Management Co invoices, and one Foreign Office, for accuracy of cost allocation, compliance with the firm’s guidelines and accounting policies in Concur invoice system daily.
- Assisting in preparing weekly payment runs, selecting invoices for payment, managing AP cash spending.
- Processing domestic and international payments to third party vendor typically via EFT/Wire daily.
- Processing employee reimbursement payments.
- Preparing and processing American Express payments for the US and foreign programs.
- Setting up new vendors in AP database according to the firms’ procedures including appropriate tax classification and income reportability.
- Setting up third party vendors payment templates in Cash Management System.
- Preparing account analyses of AP subledger and two suspense accounts.
- Processing general ledger transaction to record AP activities.
- Processing adjustments to AP transactions when appropriate.
- Booking payments and other cash transactions initiated by Accounts Payable as appropriate and making sure bank balance agrees to book balance.
- Addressing email inquiring from the internal clients on invoices submission and payment statuses.
- Pulling backup and support for audit requests from both internal and external auditors.
- Research and analyses of occurred issues, providing recommendations for solutions.
- Participating in annual 1099 process, that includes data review, printing and mailing out forms, and electronic filing to IRS.
Requirements / Qualifications:
- At least 5 years of experience.
- College degree a strong plus.
- Extremally detail oriented, focused, proactive, and resourceful.
- Being able to multitask in a fast passed environment.
- Have strong analytical skills, be willing to learn and be self-motivated.
- Be able to anticipate the needs of others and be a team player.
- Excellent computer skills with intuitive understanding
- Excellent communication skills and work ethic
- Ability to work with all levels of management and employees in the open team environment.
