Accounts Payable Specialist

View All Jobs >

Summary

This position is within the Accounts Payable team as one of the 4 team members. Responsibilities in this position can change from time to time and the individual will be given ad hoc projects.


Company Information:

Global private equity firm.


Job Description:
  • Reviewing and coding of Management Co invoices, and one Foreign Office, for accuracy of cost allocation, compliance with the firm’s guidelines and accounting policies in Concur invoice system daily.
  • Assisting in preparing weekly payment runs, selecting invoices for payment, managing AP cash spending.
  • Processing domestic and international payments to third party vendor typically via EFT/Wire daily.
  • Processing employee reimbursement payments.
  • Preparing and processing American Express payments for the US and foreign programs.
  • Setting up new vendors in AP database according to the firms’ procedures including appropriate tax classification and income reportability.
  • Setting up third party vendors payment templates in Cash Management System.
  • Preparing account analyses of AP subledger and two suspense accounts.
  • Processing general ledger transaction to record AP activities.
  • Processing adjustments to AP transactions when appropriate.
  • Booking payments and other cash transactions initiated by Accounts Payable as appropriate and making sure bank balance agrees to book balance.
  • Addressing email inquiring from the internal clients on invoices submission and payment statuses.
  • Pulling backup and support for audit requests from both internal and external auditors.
  • Research and analyses of occurred issues, providing recommendations for solutions.
  • Participating in annual 1099 process, that includes data review, printing and mailing out forms, and electronic filing to IRS.

 


Requirements / Qualifications:

 

  • At least 5 years of experience.
  • College degree a strong plus.
  • Extremally detail oriented, focused, proactive, and resourceful.
  • Being able to multitask in a fast passed environment.
  • Have strong analytical skills, be willing to learn and be self-motivated.
  • Be able to anticipate the needs of others and be a team player.
  • Excellent computer skills with intuitive understanding
  • Excellent communication skills and work ethic
  • Ability to work with all levels of management and employees in the open team environment.

Direct Hire Positions    Back to Top